Private Programs

Contact us at Luke@AstroTours.org or call/text (303) 324-5831 to start planning an astronomy experience for your event.

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Astronomy for Private Events

Our services are tailored to fit your event, whether you're planning a company picnic, wedding, birthday party, engagement, youth group, campout, corporate retreat, conference, or something entirely different.

We can host your group at one of our established locations or bring the experience directly to you. Our mobile equipment includes large telescopes, step stools, tables, chairs, lighting designed to preserve night vision, and other equipment needed for the program.

Our astronomer guides handle setup, operate the telescopes, and explain what your guests are seeing throughout the night.

Contact us at Luke@AstroTours.org or (303) 324-5831 to start planning an unforgettable astronomy experience.

Locations

Anywhere

Our telescopes are fully mobile and can be set up almost anywhere your event takes place. We regularly travel throughout Colorado and are available for events beyond the state as well.

Boulder, Colorado

We have a location just north of Boulder that can host groups of up to approximately 30 guests.

We can also travel to private homes, hotels, event venues, and other locations throughout Boulder and the surrounding area.

AstroTours also works with several event venues around Boulder and can help coordinate an astronomy program as part of a larger event.

Denver / South Denver

We have a viewing location south of Denver and north of Castle Rock that can accommodate groups of approximately 20 guests.

We can also bring telescopes directly to locations throughout the Denver metro area. Even with city light pollution, there are still many impressive objects we can observe.

Breckenridge

We regularly provide astronomy programs throughout the Breckenridge area and work with resorts, private properties, and other venues.

The Lodge at Breckenridge's sky deck offers beautiful daytime and nighttime views, with the convenience of a full restaurant just inside.

We also have relationships with additional resorts, venues, and properties throughout the Breckenridge area.

Winter Park / Fraser / Tabernash

We can set up directly at your location. Many private homes and vacation rentals in this area have dark skies and open driveways or outdoor spaces that work well for telescope programs.

We have also worked with Winter Park Resort and can provide programs at trailheads and other suitable locations throughout the area.

Devil's Thumb Ranch has also hosted AstroTours programs.

Walsenburg, Colorado

We work with a resort property outside Walsenburg located in an exceptionally dark part of Colorado. This area is especially well suited to moonless-night observing and deep-sky objects such as nebulae, star clusters, and galaxies.

Santa Maria / Bailey, Colorado

We have worked with the YMCA at Camp Santa Maria to provide astronomy programs for summer campers and youth groups.

Telluride, Colorado

AstroTours was proud to help turn the San Sophia Observatory into a functioning astronomical observatory and provide stargazing programs from the top of the Telluride gondola.

Loveland Pass

Loveland Pass is one of our favorite mountain locations for stargazing, offering dark skies and high-elevation views less than two hours from Denver.

Keystone, Colorado

We have provided astronomy programs in Keystone, including daytime solar observing for school groups.

Beyond Colorado

All of our telescopes are mobile, which means we can travel wherever your event takes place.

Some of our most distant programs from Boulder have taken us to Hot Springs, Arkansas, and Dubois, Wyoming. We are willing to travel wherever there are clear skies and people interested in exploring the universe.

What We Supply

Depending on your program, AstroTours can provide:

• Help planning your event around the best viewing conditions and astronomical objects

• Experienced astronomer guides

• Multiple large telescopes

• Red lighting that preserves night vision and does not interfere with telescope viewing

• Step stools for younger guests

• Tables

• Chairs

• Astronomy demonstrations and educational materials

• Telescope setup, operation, and breakdown

We can host small to medium-sized groups of approximately 30 guests at our Boulder location. When we bring the program to your location, we can accommodate much larger groups. Our largest programs to date have served more than 2,000 guests.

What We Need From the Venue

To provide the best possible experience, we generally need:

• A dark, mostly flat outdoor area for telescope setup

• Access to the space approximately two hours before the program for setup

• Access for approximately one hour after the program for breakdown

• Parking near the program area for loading and unloading equipment

• Tables and chairs when available, although we can provide some if needed

For locations more than approximately 1.5 hours from Boulder, overnight accommodations or an additional hotel expense may be required. This helps our team avoid driving long distances late at night after the program.

Program Options

We offer several common program formats, or we can combine elements to create something entirely custom.

Astronomy as a Side Activity

This format works well for weddings, corporate events, conferences, dinners, and other gatherings where astronomy is one part of a larger event.

Guests can come and go throughout the evening while our astronomers show them whatever is best positioned in the telescopes at that moment.

Astronomy as the Main Event

This format is similar to our standard public tours.

A typical program includes approximately 30 minutes of guided astronomy, constellation identification, storytelling, and sky navigation, followed by about 90 minutes of telescope viewing.

Daytime or Indoor Astronomy

Astronomy does not have to happen at night.

We can provide solar observing during the day or bring astronomy demonstrations, activities, experiments, meteorites, models, and other educational materials indoors.

This option can also work as a weather backup for some events.

Interactive Q&A and Telescope Viewing

For youth groups, school groups, and guests who prefer a more conversational program, we can focus more heavily on questions and answers while using the telescopes to show the night's most impressive objects.

This format is especially useful for younger groups where shorter activities and frequent interaction help keep everyone engaged.

Weather

Astronomy is weather dependent, so we build flexibility into our private-event planning.

We closely monitor cloud cover and local conditions leading up to each program and work with clients when weather may affect the experience. Our contracts, rescheduling options, and cancellation policies are designed with the realities of outdoor astronomy in mind.

Contact Luke@AstroTours.org or call/text (303) 324-5831 to discuss your event.